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Executive Assistant

Job Details
Directory Category: Business
Position Type: Full time
Salary: 4500.00 monthly
Job Description:

• Responsibilities require the exercise of independent judgment, technical knowledge of the specific area of assignment and of overall company activities.
• Examples of Key Duties: (Duties are illustrative and not inclusive. Individual assignments may vary.)
• •Perform a wide variety of executive secretarial and administrative duties as required by daily operations in the CEO office.
• •Represent the CEO public events, businesses, and other agencies at the request of the CEO.
• •Coordinate office activities and schedules; develop and recommend office procedures and systems; ensure smooth office operations.
• •Review and summarize miscellaneous reports and documents; prepare documents as necessary.
• •Research and analyze routine administrative projects for the CEO; prepare first draft reports on routine administrative matters.
• •Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention of the CEO.
• •Process payment of invoices.
• •Provide follow up to assignments given to management staff by the CEO; provide status reports to the CEO.
• •Receive and screen communications to the CEO including telephone calls and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attention; prioritize, channel, and facilitate communication from affiliates through CEO's office.
• •Independently respond to letters and general correspondence of a routine nature;
• •Make travel arrangements for the CEO; maintain appointment schedules and calendars for the CEO; arrange meetings and conferences.
• •Attend Management, and other meetings and take minutes, as directed by the CEO.

Education Requirements:

• Education and Experience:
• Equivalent to completion of two years of college-level coursework in business or a field related to the work and three years of office administrative, supervisory or lead experience in the area of assignment; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.
• Licenses Requirements:
• Specified position may require possession and maintenance of a valid California driver's license and a satisfactory driving record.
• Physical Requirements and Working Conditions:
• Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from Orange County; strength to lift and carry materials weighing up to 10 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

Experience Requirements:

• Knowledge of: (at entry)
• •Organizational structure and functioning;
• •Basic supervisory principles and practices;
• •Exemplary customer satisfaction skills, including dealing effectively with the public, affiliates, etc. both in person and over the telephone;
• •Teamwork and developing consensus;
• •Creative and innovative techniques for performing assignments;
• •Proper English usage, spelling, grammar, and punctuation;
• •Business correspondence formatting;
• •Basic mathematical computations, accounting and record keeping;
• •Basic budgeting theories and principles;
• •Time management;
• •Computer applications related to the work;
• •Standard office administrative practices and procedures, including the use of standard office equipment;
• Skills in: (at entry)
• •Performing technical, specialized, complex and difficult office administrative work requiring the use of independent judgment;
• •Interpreting and implementing policies, procedures and computer applications related to the department or organizational unit to which assigned;
• •Analyzing and resolving office administrative and procedural problems;
• •Performing basic research and preparing reports and recommendations;
• •Overseeing projects or programs and/or supervising, monitoring and evaluating the work of staff;
• •Organizing own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction
• •Using initiative and independent judgment within established policy and procedural guidelines;
• •Providing complex office administrative support in the areas of procurement, budgeting, report preparation and staff communication
• •Communicating effectively with co-workers, subordinates, superiors, the general public, representatives of public and private organizations and others sufficient to exchange or convey information.

Company Details
Company Name: Luna Corporation
Location: Orange County, CA 92831
Telephone: (714) 679-5135
Email Address: ustryker221 AT aol DOT com

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